PRIVACY & COOKIE NOTICE

JAICOXKI — Jaime Cox Music

Effective date: 10 August 2026

1. About this Notice

This Privacy & Cookie Notice explains how JAICOXKI / Jaime Cox Music ("we", "us" or "our") handles personal information when you visit or contact us through this website.

We are committed to handling personal information responsibly and in accordance with applicable UK data-protection law.

2. Who is Responsible for Your Personal Data?

For personal data collected directly through this website, the data controller is:

JAICOXKI / Jaime Cox Music

Contact: please use the website Contact page.

If you contact us about a commission, licensing enquiry, collaboration or other professional matter, we may also process information contained in that correspondence for the purposes described below.

3. Information We May Collect

Depending on how you use the website, we may collect:

your name;

email address;

telephone number if you provide it;

company or organisation name;

professional role;

information contained in your enquiry;

information about a project you are discussing;

licensing or commissioning requirements;

correspondence between you and us;

information you voluntarily provide through forms; and

technical information automatically provided by the website or hosting platform.

We do not intentionally request sensitive personal information through the website.

Please avoid submitting sensitive personal information unless it is genuinely necessary for your enquiry.

4. How We Use Personal Information

We may use personal information to:

respond to enquiries;

discuss commissions;

discuss music licensing;

discuss collaborations;

provide requested services;

communicate about potential projects;

administer professional relationships;

maintain records of business communications;

protect our intellectual property and legal rights;

maintain website security;

understand and improve website performance where appropriate; and

comply with legal or regulatory obligations.

We do not sell personal information to third parties.

5. Lawful Bases

Depending on the circumstances, we may rely on one or more of the following lawful bases under applicable UK data-protection law:

Consent

Where you have actively consented to a particular use of your information, such as receiving optional marketing communications or consenting to certain non-essential cookies.

You may withdraw consent at any time.

Contract

Where processing is necessary to take steps at your request before entering into a contract or to perform a contract with you.

Legal obligation

Where processing is necessary for us to comply with a legal obligation.

Legitimate interests

Where processing is necessary for legitimate business interests and those interests are not overridden by your rights and interests.

Examples may include:

responding to professional enquiries;

maintaining records of business communications;

protecting intellectual property;

preventing misuse of the website; and

managing professional relationships.

Where we rely on legitimate interests, we consider whether the processing is necessary and proportionate and whether your rights override those interests. The ICO requires legitimate interests relied upon in this way to be identified in privacy information.

6. Information You Provide Through the Contact Page

If you contact us through the website, the information you provide may be used to respond to your enquiry and, where appropriate, to discuss or establish a professional relationship.

If your enquiry concerns:

music licensing;

a commission;

film;

television;

games;

animation;

music production;

performance;

screenplay development; or

guitar R&D,

we may retain relevant correspondence for as long as reasonably necessary to manage the enquiry or professional relationship.

7. Who May Receive Your Information?

Personal information may be processed by service providers necessary to operate the website and conduct business.

These may include:

website hosting providers;

website form providers;

email providers;

cloud-storage providers;

payment providers where applicable;

professional advisers;

licensing or collection organisations where necessary for a particular transaction; and

other service providers acting on our behalf.

Where third-party services process personal information on our behalf, we will seek to use appropriate contractual and organisational safeguards.

The website is hosted using Bandzoogle. Bandzoogle provides its own information concerning privacy and GDPR-related functionality for site owners.

8. International Processing

Some third-party service providers used to operate websites and communications services may process information outside the United Kingdom.

Where UK data-protection law requires safeguards for an international transfer, appropriate safeguards will be considered and applied as required.

9. How Long We Keep Information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected.

Typical periods may include:

General website enquiries

Normally up to 12 months after the enquiry has been resolved, unless there is a continuing relationship or a legitimate reason to retain the correspondence for longer.

Professional enquiries and negotiations

Information may be retained for the duration of the relevant relationship and for a reasonable period afterwards where necessary for business administration, legal claims, accounting or record-keeping.

Contractual and financial records

Information may be retained for the period required by applicable legal, accounting or tax obligations.

Cookie consent records

Where applicable, records of cookie choices may be retained for an appropriate period so that your preferences can be respected.

10. Security

Reasonable technical and organisational measures are used to protect personal information against:

unauthorised access;

accidental loss;

misuse;

alteration; and

unauthorised disclosure.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

11. Your Data Protection Rights

Subject to applicable legal conditions and exemptions, you may have rights including:

the right to be informed;

the right of access;

the right to rectification;

the right to erasure;

the right to restrict processing;

the right to object to processing;

the right to data portability; and

the right to withdraw consent where processing is based on consent.

The exact rights available to you depend on the lawful basis and circumstances of the processing.

The ICO confirms that individuals can exercise these rights subject to applicable conditions and exemptions.

12. Making a Data Protection Request

To exercise your rights or ask a question about how your personal information is handled, please contact us through the website Contact page.

Please provide enough information to allow us to identify you and understand your request.

We will respond without undue delay and within the applicable legal time limit.

13. Complaints

If you have concerns about how we have handled your personal information, please contact us first so that we can try to resolve the matter.

You also have the right to complain to the UK's supervisory authority:

Information Commissioner's Office (ICO)

Website: https://ico.org.uk/

The ICO provides information about making a data-protection complaint.

COOKIES AND SIMILAR TECHNOLOGIES

14. What Are Cookies?

Cookies are small files or similar technologies that may be stored on your device when you visit a website.

The website may use cookies or other storage/access technologies necessary for website operation, security, preferences, embedded media or other functionality.

15. Essential Cookies

Some cookies may be strictly necessary for the website to operate correctly.

These may include cookies associated with:

security;

session management;

website functionality;

preferences; and

essential technical operation.

Where an exemption applies, consent may not be required, although information about such technologies may still be provided.

16. Non-Essential Cookies

If the website uses non-essential technologies such as:

analytics;

advertising;

behavioural tracking;

social-media tracking; or

other optional technologies,

we will seek consent where required by applicable law before using them.

The ICO states that consent for non-exempt storage/access technologies must involve a clear positive action and that users must be able to refuse them as easily as they can accept them.

17. Third-Party Embedded Content

The website may contain embedded or linked content supplied by third parties, including music, video, social media or other services.

Third-party services may set their own cookies or use similar technologies when their content is loaded or interacted with.

Where applicable, their own privacy and cookie policies will apply.

18. Managing Cookies

You can control cookies through your browser settings and, where provided, through the website's cookie-consent controls.

Blocking certain cookies may affect website functionality.

Where consent is required, you will be given the opportunity to accept or refuse optional technologies.

19. Changes to This Notice

This Privacy & Cookie Notice may be updated from time to time to reflect changes in:

the website;

services;

technology;

applicable law;

third-party providers; or

how personal information is processed.

The latest version will be published on this website with its effective date.

JAICOXKI / Jaime Cox Music